Onward Energy is Hiring a Plant Administrative Specialist II. Read below to learn more about this opportunity!

Job Title: Plant Admin Specialist II

Reports To: Plant Manager

Direct Reports: NO Functional Unit: Operations FLSA Status: Non-Exempt

Position Type: Full-Time Plant Location: Arapahoe, Denver CO

JOB DESCRIPTION

THE COMPANY

Onward Energy is an independent power platform that owns and operates over 6.2 GW of utility- scale wind, solar and natural gas generation projects across the U.S. Our Vision is to reliably power a sustainable future. Our Mission is that as North America’s premier independent power generator, we will deliver renewable and reliable power to our customers, opportunities to our employees, sustainable returns to the families who invest in us, and a better world to the next generation. Corporate Offices in Denver, New York and Charlotte, we are where renewable meets reliable. See www.onwardenergy.com for more information.

The Arapahoe Facility is a 125 MW combined cycle, natural gas-fired, intermediate facility with a PPA until 2046, located in Denver, CO.

THE CHALLENGE

Primarily responsible for supporting Plant Manager (PM), facility management, employees and vendors as necessary to support plant activities required to comply with business and regulatory requirements by exercising independent judgment, confidentially and a high level of discretion on a regularly basis. The position requires a high level of customer service, problem solving, and the ability to professionally handle multiple priorities in a fast-paced, dynamic environment.

THE RESPONSIBILITIES

• Work effectively with Plant Manager and management staff in support of day to day duties, projects and key initiatives.
• Develop customized reporting and tracking of various projects, compliance and business initiatives including compiling regular and special reports.
• Record and maintain accurate compliance and contract data. (EPA/NERC compliance; paper and electronic filing system).
• Prepare letters, memos and reports for management approval including both routine and non-routine correspondence.
• Maintain an organized and accurate filing system for vendor data, plant information, facility permits, compliance records and employees including maintaining and controlling confidential files and information. (File/manage Employee Safety training records/OSHA recordables).
• Proficiently utilize SharePoint On Premise and SharePoint Online to manage files, workflows, and communications.
• Oversee the document retention policy and practices ensuring compliance.
• Process invoices/purchase orders for transfer to accounts payable, including data entry as necessary. Receive management approval (Req.), process purchase order, confirm received parts/inventory, post invoice, process payment (onsite Accounts Payable), update vendor file.
• Be proficient in Workday and manage the purchasing and invoice processes within. Support and participate as a buyer for the assigned facility and focus on strategic sourcing or category spend, as designated by the Plant Manager.
• Receive items at the facility, create labels for each item, label each item, and place the item in the appropriate location per Maximo.
• Perform monthly inventory audits and report findings to accounting.
• Manage corporate credit card: confirm spending, process vouchers, post into accounting system; print monthly reconciliation report, process monthly payments.
• Assist in the development and administration of the operating budget.
• Knowledge of accounting processes and understanding of the general ledger coding and accounts. Retrieve General Ledger Reports and update the Budget Variance Report for management to review.
• Coordinate and schedule meetings and conferences.
• Coordinate scheduling and calendar reviews for contract maintenance, projects, and compliance tasks.
• Order and maintain all office and general facility supplies/equipment.
• Assist with daily will call and delivery activities as required to support facility and operations.
• Receive and screen visitors and manage the visitor logging process.
• Actively participate in Human Resource tasks and support the corporate HR department.
• May be required to support job responsibilities as needed outside of scheduled work hours.
• Occasional travel may be required.
• Other duties as assigned.

THE PROFILE TO SUCCEED

• Must possess HS Diploma or GED with preference on one to two-year certificate from college or administrative vocational school with two years related experience; or equivalent combination of education and experience.
• Maintain the highest standards of conduct and integrity in all dealings with or on behalf of Onward Energy at all levels inside and outside the organization.
• Strong planning and follow-up skills.
• Ability to think ahead establishing contingency plans and outcomes.
• Proficient in SharePoint, MS Office, including Word, Excel, PowerPoint, and Outlook. Knowledge of Visio a plus.

• Functional experience with Maximo, Workday, and GP Dynamics accounting systems is preferred, although not required.
• Adept at multi-tasking and prioritizing.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Position continually requires demonstrated poise, tact and diplomacy.
• Ability to follow both verbal and written instructions.
• Ability to exercise good judgment and make sound decisions.
• Excellent organizational skills with attention to detail, accuracy, and timeliness
• Must be self-motivated and able to perform most tasks with little or no supervision.
• Valid U.S. Driver license with acceptable MVR history, if applicable.

THE PHYSICAL REQUIREMENTS

Must be able to accomplish physical requirements with or without reasonable accommodation.

• While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand and walk. Vision abilities required by the job include close vision and distance vision. In addition, the employee is frequently required to sit, talk, hear, and perform repetitive motions of the wrists, hands, and/or fingers.
• The employee is occasionally required to sit, climb or balance, and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

THE TEAM

The Onward Energy team is comprised of industry professionals who embrace our values of accountability, adaptability, collaboration, and excellence. At Onward Energy, we seek to find solutions rather than assign blame.

THE WORK ENVIRONMENT

Work is generally performed in an office setting inside the power plant. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually quiet. Minimal travel is expected for this position.

THE TOTAL REWARDS

Onward Energy total rewards philosophy is motivated by a key tenet of People First, and offers employees a comprehensive total rewards package which includes market competitive compensation, health, life insurance, and retirement savings benefits.

If you require an accommodation for any part of the employment process due to a disability to Recruiting@onwardenergy.com.

EEO STATEMENT:

Onward Energy is an Affirmative Action Employer, Females/Minority/Veterans/Disabled/Sexual Orientation/Gender Identity.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.